Council (includes All Committees)

That, the minutes of the June 26, 2023 regular Council meeting be accepted.

1. That, the email received on July 11th, 2023 from Vicky Poliquin advising of her resignation from the West Lincoln Santa Claus Parade Committee be received with regrets; and, 2. That, By-law 2023-03, being the appointment by-law for Boards and Committees, be amended to remove Vicky Poliquin from Schedule G (West Lincoln Santa Claus Parade Committee).

That, the Council hereby approves the following Consent Agenda item(s): 1. Items 1,2,3,4,5,6 and 7 be and are hereby received for information; and, 2. Item 8 be and is hereby received and that the recommendations contained therein be adopted with exception of Item No.(s) 1.

That, the Final 2022 Audited Financial Statement - For Information (Draft Previously Approved), be received for information.

1. That, Recommendation Report T-18-2023, regarding “2022 Accumulated Operating Surplus”, dated July 17, 2023 be received; and, 2. That, Council authorizes that $150,000 of the 2022 Accumulated Operating Surplus be used as revenue in the 2024 Operating Budget; and, 3. That, Council authorizes that $447,518 of the remaining Accumulated Operating Surplus be transferred to the Contingency Reserve.

1. That, Recommendation Report HR-02-2023 “Code of Conduct Policy” dated July 17, 2023 be received; and, 2. That, the Code of Conduct Policy as attached as Schedule A to this report be approved.

1. That, Recommendation Report HR-03-2023 “Whistleblower Policy” dated July 17, 2023 be received; and, 2. That, the Whistleblower Policy as attached as Schedule A to this report be approved.

1. That, Recommendation Report PW-18-2023, RE: “Public Works Road Allowance Width and Land Dedication Policy”, dated July 17, 2023 be received; and, 2. That, policy POL-PW-1-18, found as Attachment ‘A’ to this report, be repealed; and, 3. That, the revised policy POL-PW-1-23, found as Attachment ‘B’ to this report, be endorsed by Council.

1. That, Recommendation Report PD-39-2023, regarding “Official Plan Amendment No. 67 – Official Plan Amendment No. 67 (File No. 1701-03-23) Application for Zoning By-law Amendment (File No. 1601-004-23), dated July 17, 2023, be RECEIVED; and, 2. That, Section 34(17) of the Planning Act apply and that no further public meeting is required; and, 3. That, Official Plan Amendment No. 67 (File No. 1701-003-23) and a corresponding By-law be APPROVED and passed; and, 4. That, staff be authorized to circulate the Notice of Decision on the approval of Official Plan Amendment No. 67 to the agencies and public, to commence the 20 day appeal period as Regional Council approval is not required; and, 5. That, a recommendation report for Zoning By-law Amendment (File No. 1601-004-23) submitted by P. Budd Developments Inc. be presented at a future Planning/Building/Environmental Committee Meeting following the review of all agency and public comments and a full review of the planning application.

1. That, Recommendation Report PD-36-2023, regarding “Recommendation Report - Zoning By-law Amendment Application, Brad Snippe 7005 Concession 4 Road – File No. 1601-005-23”, dated July 17th, 2023, be RECEIVED; and, 2. The application for Zoning By-law Amendment 1601-005-23 submitted by Brad Snippe for the property legally described as Concession 5, Part Lot 39 in the former Township of Gainsborough, now in the Township of West Lincoln, municipally known as 7005 Concession 4 Road be APPROVED in accordance with the attached Amending By-law. 3. That, no further public meeting is required for the consideration of this by-law in accordance with Section 34(17) of the Planning Act.

1. That, Recommendation Report WLFD-11-2023 regarding “Squad 2 Replacement Recommendation” dated July 17th, 2023 be received; and, 2. That, the replacement of the Squad 2 (smaller rescue vehicle) at Station 2 in Caistor Centre be advanced from the 2024 Capital Budget to the 2023 Fiscal year with a budget amendment; and, 3. That, Council approve a $97,000 Budget Amendment BA2023-08 financed through a transfer from the Fire Reserve.

1. That, leave be granted to introduce By-law #s 2023-51, 2023-52, 2023-53, 2023-54, 2023-55, 2023-56, and 2023-57, and that the same shall be considered to have been read a first, second, and third time with one reading, and are hereby adopted; and, COUNCIL (All Committees) MINUTES – July 17, 2023 2. That, the Mayor and Clerk be and are hereby authorized to sign and affix the Corporate Seal thereto, any rule of this Council to the contrary notwithstanding.

That, the next portion of this meeting be closed to the public to consider the following pursuant to Section 239(2) of the Municipal Act 2001: 19.1 Director of Legislative Services/Clerk (Jessica Dyson) Re: Citizen Appointments on Boards and Committees 1. West Lincoln Public Library Board 2. Age Friendly Advisory Committee 3. Heritage Committee 4. West Lincoln Santa Claus Parade Committee Applicable closed session exemption(s):  personal matters about an identifiable individual, including municipal or local board employees. 19.2 CAO (Bev Hendry) Re: Legal Matters - Niagara Peninsula Energy Incorporated and Peninsula West Power Incorporated Report Provided Under Separate Cover Applicable closed session exemption(s):  The security of the property of the municipality;  Information (e.g., a trade secret or scientific, technical, commercial, or financial information) that belongs to the municipality and has monetary value

That, this Council (All Committees) meeting now resume in open session at the hour of 10:28 p.m.

1. That, the following persons be and are hereby appointed to serve on the following Committees and/or Boards until their successors are appointed: 1. West Lincoln Public Library Board a. Puneet Bajaj b. Martina (Tina) Jol 2. Age Friendly Advisory Committee a. Martina (Tina) Jol 3. Heritage Committee a. Martina (Tina) Jol 4. West Lincoln Santa Claus Parade a. Martina (Tina) Jol; and, 2. That, a by-law be presented at the next Council Meeting to amend By-law 2023-03, being the appointment by-law for Boards and Committees, specifically Schedule A – West Lincoln Age Friendly Advisory Committee, Schedule B – West Lincoln Heritage Committee and Schedule G – West Lincoln Santa Claus Parade Committee as well as By-law 2023-05 being the appointment by- law for appointment to the West Lincoln Public Library Board.

COUNCIL (All Committees) MINUTES – July 17, 2023 That, Township Staff be and are hereby authorized to proceed as directed in closed session with respect to a legal matter relating to Niagara Peninsula Energy Incorporated and Peninsula West Power Incorporated