Council (includes All Committees)

(1) That, the letter dated July 21, 2021 from Murray Bain and Debbie Zimmerman, Campaign Co-Chair, McNally House Hospice, which provides new additional information relating to the McNally House Hospice Expansion project be received; and, Page 4 COUNCIL (INCLUDES ALL COMMITTEES) MINUTES - July 26, 2021 (2) That, the request for financial assistance of $70,000 over 5 years ($14,000/year) be

1. That, Niagara Region Report LNTC-C 3-2021 regarding "Niagara Transit Governance - Revised Strategies Reflecting Phase 1 Municipal Consultation" as well as the PowerPoint Presentation presented at the July 26, 2021 Council Meeting be received for information; and, 2. That, staff be and are hereby directed to provide any additional municipal feedback on the revised Financial Strategy, Board Composition model, and Service Standards Strategy, by no later than August 25, 2021. For Against Mayor Dave Bylsma X Councillor Shelley Bradaric X Councillor Cheryl Ganann X Councillor Harold Jonker X Councillor Mike Rehner X Councillor William Reilly X Councillor Jason Trombetta X Results 6 1

That, the minutes of the open session portion of the June 28, 2021 regular Council meeting be accepted; and, That, the confidential minutes relating to the closed session portion of the June 28, 2021 regular Council meeting be accepted; and that the minutes remain confidential and restricted from public disclosure in accordance with exemptions provided Section 239 of the Municipal Act.

That, the minutes of the open session portion of the July 19, 2021 special Council meeting be accepted; and, That, the confidential minutes relating to the closed session portion of the July 19, 2021 special Council meeting be accepted; and that the minutes remain confidential and restricted from public disclosure in accordance with exemptions provided Section 239 of the Municipal Act.

That Council hereby approves the following Consent Agenda Items: 1. Items 1, 2, 3, 4, 5, 6 and 7 be and hereby received for information; and, 2. Items 8, 9, 10 and 11 be and are hereby received and that the recommendations contained therein be adopted.

1. That, report WLFD-13-2021 regarding “Purchase of New Tanker Apparatus" dated July 26, 2021 be accepted; and, 2. That, Staff be authorized to proceed with the purchase of a 2022 Tanker from SafeTek at a cost of $444,090.00 plus HST.

Page 10 COUNCIL (INCLUDES ALL COMMITTEES) MINUTES - July 26, 2021 1. That, report T-20-2021, regarding “2020 Accumulated Operating Surplus” dated July 26, 2021, be received; and, 2. That, Council authorizes the transfer of $150,000 of the 2020 Accumulated Operating Surplus to be used as revenue in the 2022 budget; and, 3. That, Council approve budget amendment BA2021-08 , which authorizes the following reserve transfers: $500,000 to the Fire Reserve, $50,000 to the Bridge Reserve, $125,000 to the Contingency Reserve, $110,500 to the Winter Control Reserve and $83,500 to the Capital Reserve.

1. That, report T-21-2021, regarding “2022 Budget Process and Schedule” dated July 26, 2021, be received; and, 2. That, the Preliminary Draft 2022 Operating and Capital Budgets and Ten Year Capital Plans be presented at the Administration/Finance/ Fire Committee meeting scheduled for Monday, January 17, 2022 at 6:30 pm; and 3. That a Public Budget Open House be held on Wednesday, February 2, 2022 at 7:00 pm; and, 4. That, the draft 2022 Operating and Capital Budgets be presented at the Administration/ Finance/Fire Committee Meeting scheduled for Tuesday, February 22, 2022 at 6:30 pm, with an additional date set for further deliberation, if required, for Wednesday, February 23, 2022 at 6:30 pm; and, 5. That, budget ratification take place at the Council Meeting scheduled for Monday, February 28, 2022.

1. That, Report PD-78-2021, regarding “Recommendation Report - Housekeeping Amendments No. 4 to Zoning Bylaw 2017-70, as amended File No. 2100-009-21”, dated July 26, 2021 be received; and, 2. That, Section 34(17) of the Planning Act apply and that no further public meeting is required; and, 3. That, an application for Zoning By-law Amendment, 1601-009-21, submitted by the Township of West Lincoln and a corresponding bylaw be APPROVED and passed; and, 4. That Staff be authorized to circulate the Notice of Decision for the Zoning Bylaw Amendment with the corresponding 20-day appeal period. Page 12 COUNCIL (INCLUDES ALL COMMITTEES) MINUTES - July 26, 2021

1. That, report PD-80-2021 regarding “Technical Report No. 2 - Marz Homes (Smithville West) Inc. – Thrive - Draft Plan of Subdivision and Rezoning – File No. 2000-90-20” dated July 26, 2021, BE RECEIVED; and, 2. That, Staff, prepare a recommendation report for presentation at a future Planning/Building/Environmental Committee Meeting once all comments have been adequately addressed and the additional environmental reports have been received by the agencies.

1. That, Report PD-81-2021, regarding “Housekeeping Amendments No. 5 to Zoning Bylaw 2017-70, as Amended – Introduction of New Housing Types”, dated July 26, 2021 be received; and, 2. That, proper notice be given and a public meeting be held, as required by the Planning Act, at a future Planning/Building/Environmental Committee Meeting.

1. That, report PD-86-2021, regarding “Recommendation Report, Garden Suite Official Plan Policy Amendment”, dated July 26, 2021 be RECEIVED; and, 2. That, staff be and are hereby authorized to commence a public meeting to set the garden suite temporary use by-law limitation period to 20 years in accordance with Provincial Policy.

1. That, Report PD-087-21, regarding “Revised Site Drawing Submission Guideline”, dated July 26, 2021, be RECEIVED for INFORMATION.

1. That, report PD-79-2021, regarding “Recommendation Report, Site Plan Approval Authorization, Clifford Street Business Park Inc., File No. 2100-010-21” dated July 26, 2021, BE RECEIVED; and, 2. That, a Bylaw be passed to authorize the Mayor and Clerk to sign a Site Plan Agreement with Clifford Street Business Park and any mortgagees, once all site plan details are completed to the satisfaction of the Planning Department.

1. That, report PD-92-2021, regarding “Recommendation Report, Preliminary Report on Update of Parkland/Parkette By-law and Naming of Parks, Parkettes, and Trails in Smithville”, dated July 26th, 2021 be received; and, 2. That, staff be authorized to finalize the parkland by-law and procedure for the naming of parks, parkettes, and trails in West Lincoln and report back for final approval; and, 3. That, the following names be assigned to the new unnamed parks/parkettes as follows: a. Streamside Subdvision – Catalina Parkette b. Dennis Drive – Olde Town Parkette c. Harvest Gate – Auburn Trail Parkette 4. That, staff report back with a final naming procedure and park by-law at a future meeting.

1. That, report PD-88-2021, regarding “Recommendation Report, Smithville Urban Forest Tree Planting”, dated July 26th, 2021 be received; and, 2. That, Council endorse a Stewardship Agreement with Land Care Niagara to obtain eligible funding from the Forests Ontario’s 50 Million Trees Program and the NPCA’s Restoration Grant Program and that the $2,000 application fee be paid from an account as approved by the Director of Finance; and, 3. That a by-law be passed to authorize the Mayor and Clerk to sign a Stewardship Agreement with Land Care Niagara to plant 0.769 hectares (1.9 acres) of trees on Township owned property north of Anastasio Park as shown on Attachment 3 to this report.

1. That, report PD-93-2021, regarding “Amendment to the Sign By-law 2020-54”, dated July 26, 2021 be RECEIVED; and, 2. That, the bylaw attached as Attachment 1 to this report, which will provide Council with the authority to delegate the Sign Bylaw variance process to the Committee of Adjustment, amend the setback requirements for Pole Signs and Ground Signs, and allow Site Plan agreements to take precedence over the requirement to apply and obtain a local Sign Bylaw permit, be approved; and, 3. That, the by-law attached as Attachment 2 to this report, be approved to amend By-law 2018-108, giving delegation to the Committee of Adjustment for approval or denial of sign variances as per By-law 2020-54, Section 4.9.3, as amended.

That, leave be granted to introduce By-laws # 2021-66, 2021-67, 2021-68, 2021- 69, 2021-70, 2021-71, 2021-72 and 2021-73 and that the same shall be considered to have been read a first, second, and third time with one reading, and are hereby adopted; and, That, the Mayor and Clerk be and are hereby authorized to sign and affix the Corporate Seal thereto, any rule of this Council to the contrary notwithstanding