Council

That, the next portion of this meeting be closed to the public to consider the Page Minutes - Council - January 30, 2023 following pursuant to Section 239(2) of the Municipal Act 2001: 1.1 Linda Papadopoulos, Senior Vice President, A.J. Gallagher (formerly Pearson Dunn) & Colin Smith, Regional Manager, Intact Public Entities (formerly Frank Cowan Co.) Re: Insurance & Risk Management Training POWERPOINT PRESENTATION Applicable closed session exemption(s):  The meeting is held for the purpose of educating or training the members;  At the meeting, no member discusses or otherwise deals with any matter in a way that materially advances the business or decision-making of the council, local board or committee. -

That, this Council meeting does now resume in open session at the hour of 6:42 p.m. -

1. That, the McNally House Hospice Presentation which provided an update on the expansion of their facility and financial needs be received; and 2. That, McNally House Hospice request for financial assistance from the Township of West Lincoln in the amount of $70,000, which can be allocated in four (4) annual installments of $17.5K, in order to facilitate expansion of their facility, be

1. That, the minutes of the open session portion of the December 12, 2022 regular Council meeting be accepted; and, 2. That, the confidential minutes relating to the closed session portion of the December 12, 2022 regular Council meeting be accepted; and that the minutes remain confidential and restricted from public disclosure in accordance with exemptions provided Section 239 of the Municipal Act. -

That, the minutes of the public meeting held on December 12, 2022 with respect to an application for site alteration made by A.J. Clarke and Associates Ltd. on behalf of Marz Homes (Smithville West) Inc.; be accepted. -

1. That, the minutes of the January 9, 2023 Special Council Meeting (Citizen and Council Appointments to Boards and Committees), be accepted; and, 2. That, the confidential minutes relating to the closed session portion of the January 9, 2023 Special Council meeting be accepted; and that the minutes remain confidential and restricted from public disclosure in accordance with exemptions provided Section 239 of the Municipal Act. -

1. That, the minutes of the January 18, 2023 Special Council Meeting (Budget Training - Reserves, Financial Reporting, Revenue, and Debentures), be accepted; and, 2. That, the confidential minutes relating to the closed session portion of the January 18, 2023 Special Council meeting be accepted; and that the minutes remain confidential and restricted from public disclosure in accordance with exemptions provided Section 239 of the Municipal Act. -

That, the correspondence received from Jonathan Dugdale & Deanna Bartells from the Niagara 4-H Association regarding a request for a West Lincoln Community Centre room rental refund, dated December 7, 2022, be received and supported. -

1. That, the minutes of the open session portion of the January 16, 2023 Planning/Building/Environmental Committee meeting, be Page Minutes - Council - January 30, 2023 accepted, and the recommendations contained therein, be approved with the exception of Item P06-23; and, 2. That, the confidential minutes relating to the closed session portion of the January 16, 2023 Planning/Building/Environmental Committee meeting be accepted; and that the minutes remain confidential and restricted from public disclosure in accordance with Section 239 of the Municipal Act. -

1. That, Item P06-23 of the January 16, 2023 Planning/Building/ Environmental Committee meeting minutes be approved. (Item P06-23 1. That, Recommendation Report PD-04-2023 regarding “P Budd Developments- Station Meadows West Redline Revision to Draft Plan of Subdivision – File N0. 2000-89-19”, dated January 16,2023, BE RECEIVED, and, 2. That the Draft Plan of subdivision, File No. 2000-89-19, as revised in Attachment 1, BE REDLINE APPROVED, in accordance with the provisions of the Planning Act, R.S.O. 1990, Chapter P. 13 and revisions thereunder, subject to the revised conditions contained in Attachment 2 to this report (PD-04-2023), 3. That, the change to conditions be deemed as minor and that written notice of the change to conditions is not required under Section 51 (47) of the Planning Act R.S.O. 1990, Chapter P. 13; and, 4. That, the Draft Plan of Subdivision approval be extended by a period of two years following the lapsing of the current three year approval, subject to the conditions as found in Attachment 2 to this report.) -

Page Minutes - Council - January 30, 2023 1. That, Item P06-23 of the Planning/Building/Environmental Committee regarding Recommendation Report PD-04-2023 – P Budd Developments – Station Meadows West Redline Revision to Draft Plan of Subdivision (File No. 2000-89-19), be amended as follows: i. That, Attachment 2 to Report PD-04-2023 be amended by removing condition 9 and replaced with the following new condition 9: “That the Owner gratuitously dedicates a road widening along the subject property frontage of South Grimsby Road 5 of half of the deficient right of way width for a designated Collector Road, being approximately one (1) metre, or as otherwise required through the Township of West Lincoln Transportation Master Plan, free and clear of any mortgages, liens and encumbrances.”; and, ii. That, the following new condition 10 be added as follows: “That the Owner gratuitously dedicates a road widening along Spring Creek Road(currently unopened) to provide the deficient right of way width for a designated Collector Road, achieving a total width of 22 metres, or as otherwise required through the Township of West Lincoln Transportation Master Plan, free and clear of any mortgages, liens and encumbrances.”; and, iii. That, the conditions be renumbered accordingly. -

1. That, Information Report WLFD-01-2023 regarding “Monthly Update – December 2022”, dated January 30, 2023, be received for information purposes. -

1. That, report WLFD-02-2023 regarding “Annual Review of the Township’s Health & Safety Policy Statement”, dated January 30, 2023 be accepted, and, 2. That Council adopt a bylaw to establish a Municipal Health and Safety Statement for the Corporation of the Township of West Lincoln and that By-Law 2022-03 be repealed. -

1. That, Recommendation Report T-01-2023, dated January 30, 2023, regarding “Appointment of Township Auditors”, be received; and, 2. That, KPMG LLP be appointed as the municipal auditor for a five- year term, commencing with the audit of the year ending December 31, 2022; and, 3. That, a by-law be presented to Council to appoint KPMG LLP as municipal auditor for a five-year term, commencing with the audit of the year ending December 31, 2022. -

Page Minutes - Council - January 30, 2023 That, Information Report T-02-2023 regarding the “2023 Interim Tax Bylaw”, dated January 30, 2023, be received for information. -

1. That, Recommendation Report C-01-2023 regarding “Regulation of Small Game Hunting By-law (Pheasant and Rabbit Hunting) in the Township of West Lincoln” dated January 30, 2023, be received; and, 2. That, the Ministry of Natural Resources and Forestry be advised of the Township of West Lincoln request to repeal By-law 2010-37; and, 3. Upon written confirmation from the Ministry of Natural Resources and Forestry, that By-law 2010-37 be repealed. -

That, the Protocol Amount allocated to Councillors be increased to $4,000 for 2023. -

That, staff be directed to include the Members of Council Expense Policy on the May Administration/Finance/Fire Committee meeting for discussion Page Minutes - Council - January 30, 2023 in order to address various requirements, reimbursement maximums and allowed expenses. -

That, staff be directed to send a letter to Niagara Region with respect to their Transportation Services Sustainability Review, which was implemented in 2009 and their recommendation that the Region be responsible for street lighting within the Regional Road network and advise the Township of West Lincoln regarding when the Region will be implementing this policy. -

1. That, leave be granted to introduce By-law #s 2023-01, 2023-02, 2023-03, 2023-04, 2023-05, 2023-06, 2023-07, 2023-08 and 2023-09 and that the same shall be considered to have been read a first, second, and third time with one reading, and are hereby adopted; and, 2. That, the Mayor and Clerk be and are hereby authorized to sign and affix the Corporate Seal thereto, any rule of this Council to the contrary notwithstanding. -