Council (includes All Committees)

That, the next portion of this meeting be closed to the public to consider the following pursuant to Section 239(2) of the Municipal Act 2001: 2.1 Director of Planning and Building (Brian Treble) Re: Legal/Solicitor-Client Privilege - Ontario Land Tribunal (OLT) - Proposed Official Plan Amendment (OPA) No. 63 (File No.22-0035) VERBAL UPDATE Applicable closed session exemption(s):  Advice that is subject to Solicitor-Client Privilege, including communications necessary for that purpose;  Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. 2.2 Director of Planning & Building (Brian Treble) Re: Property Matter/By-law Enforcement Matter - Cannabis Enforcement Matter VERBAL UPDATE Applicable closed session exemption(s):  Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;  Personal matters about an identifiable individual, including municipal or local board employees. 2.3 Director of Legislative Services/Clerk (Jessica Dyson) Re: Citizen Appointments on Boards and Committees 1. Mayor's Youth Advisory Committee 2. Age Friendly Advisory Committee 3. Transit Commission Public Advisory Committee Applicable closed session exemption(s):  Personal matters about an identifiable individual, including municipal or local board employee(s). 2.4 Director of Legislative Services/Clerk (Jessica Dyson) Re: Personnel Matter - CAO Recruitme

That, this All Committees Meeting (Including Public Meetings) now resume in open session at the hour of 6:41 p.m.

1. That, the following persons be and are hereby appointed to serve on the following Committees and/or Boards until their successors are appointed: 1. Mayor's Youth Advisory Committee a. Giselle Karaban ALL COMMITTEES MEETING (Including Public Meetings) - MINUTES - January 15, 2024 2. Age Friendly Advisory Committee a. Stuart Lord 3. Transit Commission Public Advisory Committee (Niagara Region) a. Stuart Lord 2. That, Ann-Marie Norio, Regional Clerk, be advised of Stuart Lord's appointment as the Township of West Lincoln citizen representative for the Transit Commission Public Advisory Committee; and, 3. That, a by-law be presented at the January 29th, 2024 Council meeting to to amend By-law 2023-03, being the appointment by- law for Boards and Committees, specifically Schedule A - West Lincoln Age Friendly Advisory Committee and Schedule D – Mayor’s Youth Advisory Committee.

1. That, the Mayor and Clerk be are hereby authorized to proceed as directed in closed session with respect to a personnel matter as it relates to the appointment of an Interim CAO; and, 2. That, the Hiring Committee for the position of CAO be comprised of Mayor Cheryl Ganann, the Deputy Mayor, Councillor Shelley Bradaric, the Director of Legislative Services/Clerk and the Human Resources Coordinator as a non-voting member

That, the following Consent Agenda items be and are hereby approved: 1. Items 1, 2, 3, 4, 5, 6, 7, 8 and 9 be and are hereby received for information; and, 2. Item 10 be and is hereby received and the recommendations contained therein be adopted with the exception of Items #(s) 6 & 8

1. That, Information Report PD-01-2024, regarding “Technical Report – Application for Temporary Use Zoning By-law Amendment for 9127 Regional Road 20 (File No. 1601-010-23)”, dated January 15, 2024, be received; and, 2. That, a Recommendation Report be submitted to a future Planning/Building/Environmental Committee meeting or Council meeting once a full staff and agency review has been completed.

That, Information Report PD-05-2024 regarding “Information Report – 2023 Results of Monitoring at 702 John Street Property, Caistorville”, dated January 15th, 2024, be received.

That, the correspondence received from Katelyn Johns, Municipal Clerk of Tay Township, dated December 21, 2023, be received and supported.

ALL COMMITTEES MEETING (Including Public Meetings) - MINUTES - January 15, 2024 1. That, the email received on November 29, 2023 from Nicole Scime advising of their resignation from the West Lincoln Santa Claus Parade Committee be received with regrets; and, 2. That, By-law 2023-03, being the appointment by-law for Boards and Committees, be amended to remove Nicole Scime from Schedule C (West Lincoln Santa Claus Parade Committee).

1. That, the email received on November 29, 2023 from Joel Scime advising of their resignation from the West Lincoln Santa Claus Parade Committee be received with regrets; and, 2. That, By-law 2023-03, being the appointment by-law for Boards and Committees, be amended to remove Joel Scime from Schedule C (West Lincoln Santa Claus Parade Committee).

1. That, the email received on December 2, 2023 from Scott Crawford advising of their resignation from the West Lincoln Santa Claus Parade Committee be received with regrets; and, ALL COMMITTEES MEETING (Including Public Meetings) - MINUTES - January 15, 2024 2. That, By-law 2023-03, being the appointment by-law for Boards and Committees, be amended to remove Scott Crawford from Schedule C (West Lincoln Santa Claus Parade Committee).

That, Councillor Chechalk be appointed as the Township of West Lincoln's representative on the Transportation Strategy Steering Committee for the Niagara Region for the current term of Council (ending November 2026).

1. That, Recommendation Report PD-03-2024, regarding “Application for Zoning By-law Amendment for 4813 Canborough Road (File No. 1601-008-23)”, dated January 15th 2024, be received; and, 2. That, the application for Zoning By-law Amendment submitted by Ben and Pam Heaslip owners of 4813 Canborough Road, be approved in accordance with the attached Zoning By-law Amendment with the site-specific regulations, and that Council authorize the Mayor and Clerk to sign the necessary by-laws; and, 3. That, no further public meeting is required for the consideration of this by-law in accordance with Section 34(17) of the Planning Act.

1. That, Recommendation Report PD-04-2024, regarding “Application for Zoning By-Law Amendment (Temporary Use By-Law) – Sharon Molnar & John Molnar Garden Suite Application File No. 1601-011- 23”, dated January 15th 2024, be received; and, 2. That the Draft By-law included as Attachment 4 to this report, be approved with the site specific regulations; and, 3. That Council authorize the Mayor and Clerk to enter into a Temporary Use Agreement for the Garden Suite; and, 4. That, no further public meeting is required for the consideration of this by-law in accordance with Section 34(17) of the Planning Act.

1. That, Recommendation Report PW-01-2024, re: “7330 Concession 3 Road – Land Transfer Declaration as a Public Highway”, dated January 15, 2024 be received; and, 2. That, a By-law be passed to declare Parts 1 and 2 on Reference Plan No. 30R-16079 on Concession 3 Road as Public Highway.

1. That, Recommendation Report PW-02-2024, re: “8214 Concession 3 Road – Land Transfer Declaration as a Public Highway”, dated January 15, 2024 be received; and, 2. That, a By-law be passed to declare Part 1 on Reference Plan No. 30R-16164 on Concession 3 Road as Public Highway.

ALL COMMITTEES MEETING (Including Public Meetings) - MINUTES - January 15, 2024 1. That, Recommendation Report T-01-2024, regarding the “2024 Draft Capital Budget” dated January 15, 2024, be received; and 2. That, $500,000 of the projected 2023 operating surplus be transferred to the Capital Reserve.

That, Information Report T-02-2024, regarding the “2024 Budget Staffing Review” dated January 15, 2024, be received.