Growth and Sustainability Committee

1. That, the correspondence received from Kevin Huinink regarding the Upcoming Building Project for Cairn Christian School dated September 13, 2021, be received; and, 2. That the correspondence outlined above be

That the Planning/Building/Environmental Committee hereby approves the following Consent Agenda Items: 1. Item 1 be and hereby received for information; and, 2. Items 2 and 3 be and are hereby received and that the recommendations contained therein be adopted.

1. That, Report PD-101-2021, regarding “Garden Suite Official Plan Policy Amendment – Official Plan Amendment No. 61”, dated September 13th 2021, be RECEIVED; and, 2. That, Section 34(17) of the Planning Act apply and that no further public meeting is required; and, 3. That, Application 1701-003-21 (#61) for Official Plan Amendment, BE APPROVED and that the necessary bylaw be prepared at the Township Council Meeting and that staff circulate Notice of Approval in accordance with the Planning Act. 4. That, Staff be authorized to circulate the Notice of Decision for the Zoning By-law Amendment with the corresponding 20-day appeal period.

1. That, Report PD-102-2021, regarding “Zoning By-law Amendment (Temporary Use By-law) –Richard and Anita Merritt Garden Suite Application”, dated September 13th 2021, be RECEIVED; and, 2. That, Section 34(17) of the Planning Act apply and that no further public meeting is required; and, 3. That, an application for Zoning By-law Amendment 1601-011-21 submitted by Richard and Anita Merritt and a corresponding Zoning By-law be APPROVED and passed; and 4. That, Staff be authorized to circulate the Notice of Decision for the Zoning By-law Amendment with the corresponding 20-day appeal period

1. That, report PD-106-2021, regarding “Giro Estates Zoning By-law Amendment File No. 1601-010-21”, dated Sept 13th 2021, be RECEIVED; and, Page 7 PLANNING/BUILDING/ENVIRONMENTAL COMMITTEE MINUTES – Sept. 13, 2021 2. That, Section 34(17) of the Planning Act apply and that no further public meeting is required; and, 3. That, an application for Zoning By-law Amendment 1601-010-21 submitted by Upper Canada Consultants and a corresponding Zoning By-law be APPROVED and passed; and 4. That, Staff be authorized to circulate the Notice of Decision for the Zoning By-law Amendment with the corresponding 20-day appeal period.

1. That, Report PD-108-2021, regarding “Recommendation Report - Approval of a new Non-Parking Administrative Monetary Penalty By- law”, dated September 13th, 2021, be RECEIVED; and, 2. That, a by-law be adopted at Council with multiple short form schedules in the form found at attachment 1 to this report including Clean Yards, Site Alteration, Boulevard, Swimming Pool, Sign, with potentially more amendments in the near future.

1. That, Report PD-107-2021, regarding “Recommendation Report Regional Official Plan Work and Township led Rural Hamlet/Rural Employment Considerations”, dated September 13th, 2021, be RECEIVED for INFORMATION PURPOSES; and, Page 8 PLANNING/BUILDING/ENVIRONMENTAL COMMITTEE MINUTES – Sept. 13, 2021 2. That, a final report for endorsement of proposed boundary adjustments and requirements to be provided to the Region, be presented in the fall of 2021 once further consultant, Regional and agency input has been received.

1. That, Report PD-105-2021, regarding “Information Report, Regional Official Plan Work and the West Lincoln Master Community Plan/Urban Boundary Review Project by Township of West Lincoln Consulting Teams (Aecom and Wood)”, dated September 13th, 2021, be RECEIVED for INFORMATION PURPOSES; and, 2. That, staff will present a future recommendation report after proceeding with PIC 2 on October 6th, 2021. Notice will be provided to the Public very soon.

That, the next portion of this meeting be closed to the public to consider the following pursuant to Section 239(2) of the Municipal Act 2001: 13.1 By-law Enforcement Officer (Tiana Dominick) and Director of Planning & Building (Brian Treble) Re: Legal/Enforcement Matter – Quarterly By-law Update Applicable closed session exemption(s): • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; • the security of the property of the municipality or local board; • advice that is subject to Solicitor-client privilege, including communications necessary for that purpose 13.2 Director of Planning & Building (Brian Treble) Re: CONFIDENTIAL - Recommendation Report No. PD-72-2021 – Property Matter/Legal Matter - Monitoring of John Street Property, Caistorville Page 10 PLANNING/BUILDING/ENVIRONMENTAL COMMITTEE MINUTES – Sept. 13, 2021 Applicable closed session exemption(s): • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; • advice that is subject to Solicitor-client privilege, including communications necessary for that purpose 13.3 Director of Planning & Building (Brian Treble) Re: CONFIDENTIAL - Recommendation Report No. PD-103-21 - Natural Severance on Concession 2 Road and Concession 3 Road, Caistor Center Applicable closed session exemption(s): • litigation or potential litigation, including matters before administrative tribun

That, this Committee meeting does now resume in open session at the hour of 9:45p.m.

1. That, Report PD-72-2021 regarding “CONFIDENTIAL, Recommendation Report, Property Matter/Legal Matter - Monitoring of John Street Property, Caistorville” dated September 13th, 2021, be RECEIVED; and, 2. That, staff be authorized to proceed as directed in closed session; and, Page 11 PLANNING/BUILDING/ENVIRONMENTAL COMMITTEE MINUTES – Sept. 13, 2021 3. That, staff report back with an update on this monitoring project, as required.

1. That, Report PD-103-2021, regarding “CONFIDENTIAL - Recommendation Report Natural Severance on Concession 2 Road and Concession 3 Road, Caistor”, dated September 13th, 2021, be RECEIVED; and, 2. That, staff be authorized to proceed as directed in closed session.