Council (includes All Committees)

That, the Report of the Integrity Commissioner dated July 12, 2022 related to Code of Conduct complaint 2022-01 filed under the Township's Code of Conduct for Members of Council and Local Board Members (the "Code") be received. For Against Conflict Mayor Dave Bylsma X Councillor Shelley X Bradaric Councillor Cheryl X Ganann Councillor Harold X Jonker Councillor Mike X Rehner Councillor William X Reilly Councillor Jason X Trombetta Results 5 1 1

That, Council enact the following penalties/remedial measures for Non- Compliance with the Township’s Code of Conduct specifically as it relates to Sections 4.1(g) and 7.1 of the Code: (i) That, Council denounce the actions of Councillor Harold Jonker; and, COUNCIL (All Committee) - July 18, 2022 (ii) That a formal reprimand be made against Councillor Jonker and that Council impose a suspension of his remuneration as a member of Council equal to thirty (30) days; and, (iii) That, Councillor Jonker be directed to account for the estimated monetary value of the food and fuel that was provided to him and to his contingent of supporters as a gift or benefit during the Demonstration within thirty (30) days of Council’s decision; and (iv) That, Councillor Jonker provide proof satisfactory to Council that funds equal to the estimated monetary value of the food and fuel provided as a gift or benefit in remedial measure as noted above (iii) be given as a donation to West Lincoln Community Care within sixty (60) days of Council’s decision. For Against Conflict Mayor Dave Bylsma X Councillor Shelley X Bradaric Councillor Cheryl X Ganann Councillor Harold X Jonker Councillor Mike X Rehner Councillor William X Reilly Councillor Jason X Trombetta Results 5 1 1

That, the minutes of the public meeting held on June 27, 2022 under Section 17 of the Planning Act, with respect to: a. Official Plan Amendment (OPA) - OPA No. 63 for the Smithville Master Community Plan (Secondary Plan); be accepted.

1. That, the minutes of the open session portion of the June 27, 2022 regular Council meeting be accepted; and, 2. That, the confidential minutes relating to the closed session portion of the June 27, 2022 regular Council meeting be accepted; and that the minutes remain confidential and restricted from public disclosure in accordance with exemptions provided Section 239 of the Municipal Act.

1. Items 1, 2, 3, 4 and 5 be and hereby received for information; and, 2. Items 6 and 7 be and are hereby received and that the recommendations contained therein be adopted with exception of Item No(s). 6 and 7. COUNCIL (All Committee) - July 18, 2022

1. That, Recommendation Report T-21-2022, regarding “2021 Accumulated Operating Surplus” dated July 18, 2022, be received; and, 2. That, Council authorizes $150,000 of the 2021 Accumulated Operating Surplus be used as revenue in the 2023 budget; and, 3. That, Council authorizes the transfer of $586,979 of the 2021 Accumulated Surplus into the Contingency Reserve, which requires approval of Budget Amendment BA2022-06.

1. That, Recommendation Report No. PD-70-2022, relating to the “Amendment to Sign By-Law 2020-54”, dated July 18th, 2022, be RECEIVED; and, COUNCIL (All Committee) - July 18, 2022 2. That, By-law 2020-54, as amended, be further amended by the passage of an Amending By-law similar to that found at Attachment 1 to this report.

1. That, Report IT-01-2022, regarding the “Voice Over IP Communications Replacement”, be received; and, 2. That, Niagara Regional Broadband Network Ltd., be awarded the contract to install and maintain a new telecommunications system for the Township of West Lincoln to replace the existing end of life system; and, 3. That, a by-law be passed to authorize the Mayor and Clerk to enter into an agreement with Niagara Regional Broadband Network Ltd.

1. That, Recommendation Report T-18-2022 regarding the “2021 Draft Financial Statements and Audit Findings”, dated July 18, 2022, be received; and, 2. That, the 2021 Draft Audited Financial Statements, attached as Appendix A to this report, be approved; and, 3. That, the 2021 Audit Findings Report to Council, attached as Appendix B to this report, be received.

1. That, Recommendation Report PD-66-2022, regarding “Zoning By-law Amendment – Sikkens – File No. 1601-008-22”, dated July 18, 2022, be RECEIVED; and, 2. That, application for Zoning By-law Amendment 1601-008-22 submitted by Jonathan and Crystal Sikkens for 7330 Concession 3 Road be approved in accordance with the attached amending by-law; and, 3. That, no further public meeting is required for the consideration of this by-law in accordance with Section 34(17) of the Planning Act.

COUNCIL (All Committee) - July 18, 2022 1. That, Recommendation Report PD-67-2022, regarding “Zoning By-law Amendment – B & A Heaslip Farms Ltd. 3976 Regional Road 20 (File No. 1601-006-22 & 1601-007-22)”, dated July 18, 2022, be RECEIVED; and, 2. That, application for Zoning By-law Amendment 1601-006-22 and 1601-007-22 submitted by Ben and Pam Heaslip for 3976 Regional Road 20 be approved in accordance with the attached amending by- law; and, 3. That, no further public meeting is required for the consideration of this by-law in accordance with Section 34(17) of the Planning Act; and, 4. That, staff be authorized to return a full Zoning By-law Amendment fee to the applicants as two applications were submitted, but only one was required.

1. That, Recommendation Report PD-68-2022, regarding “Comprehensive Zoning Bylaw 2017-70, as amended, Housekeeping Amendments No. 6 File No. 1601-03-22”, dated July 18, 2022 be received; and, 2. That, application for Zoning By-law Amendment 1601-003-22 submitted by the Township of West Lincoln be approved in accordance with the attached amending by-law; and, That, no further public meeting is required for the consideration of this by-law in accordance with Section 34(17) of the Planning Act.

1. That, Recommendation Report PD-72-2022, regarding “Official Plan Amendment No. 62 – 2051 Growth Forecasts and Targets, Mapping of Smithville Urban Boundary Expansion Lands and Boundary Adjustments in Hamlets of Abingdon, Caistorville, Fulton, Bismark and Wellandport”, dated July 18th, 2022, be RECEIVED; and, 2. That, Official Plan Amendment No. 62 be adopted and corresponding implementation bylaws be APPROVED and passed; and, 3. That, as per the Planning Act, no further public meeting is required; and, 4. That, Staff be authorized to circulate the Notice of Adoption for Official Plan Amendment No. 62 to the required agencies and the public and to submit a copy of Official Plan Amendment No. 62 to the Region for approval, along with the required information record, with full force and COUNCIL (All Committee) - July 18, 2022 effect occurring once Official Plan Amendment No. 62 has been approved by the Region.

1. That, leave be granted to introduce By-laws # 2022-63, 2022-64, 2022-65, 2022-66, 2022-67, 2022-68, 2022-69, and 2022-70, and that the same shall be considered to have been read a first, second, and third time with one reading, and are hereby adopted; and, 2. That, the Mayor and Clerk be and are hereby authorized to sign and affix the Corporate Seal thereto, any rule of this Council to the contrary notwithstanding.

That, By-law 2022-67 be amended by adding the words “site plan” after the word “necessary” and removing the “s” from “approvals” as provided in the Regulations to Subsection 13.2 Table 29: Site Specific Provisions, Provision ‘A-111’.

That, the next portion of this meeting be closed to the public to consider the following pursuant to Section 239(2) of the Municipal Act 2001: 18.1 Director of Planning & Building (Brain Treble) Re: Legal/Solicitor-Client Privilege - Peter Budd - Ontario Land Tribunal (OLT) Update Applicable closed session exemption(s):  Litigation of potential litigation, including matter before administrative tribunals, affecting the municipality or local board;  The security of the property of the municipality of local board;  Advice that is subject to Solicitor-Client privilege, including communications necessary for that purpose 18.2 Director of Planning & Building (Brian Treble) Re: Legal/Enforcement Matter/Property Matter - Testamentary Devise - In the former Township of Gainsborough now Township of West Lincoln Applicable closed session exemption(s):  litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;  the security of the property of the municipality or local board;  advice that is subject to Solicitor-client privilege, including communications necessary for that purpose 18.3 Treasurer/Director of Finance (Donna DeFilippis) Re: Personal Matter - Confidential Report T-20-2022 - Section 357 Applications Applicable closed session exemption(s):  Personal matters about an identifiable individual, including municipal or local board employees. 18.4 CAO (Bev Hendry) Re: Legal/Solicitor Client Privilege/Prope

That, this Council (All Committee) meeting does now resume in open session at the hour of 10:47 p.m.

1. That Confidential Recommendation Report, T-20-2022, regarding “Section 357/358/359 Applications”, dated July 18th, 2022 be received; and, 2. That the list of applications as contained in Appendix A to report T-20- 2022 be approved.

That, the CAO be and is hereby authorized to proceed as directed in closed session with respect to a legal, solicitor client and property matter relating to the West Lincoln Community Centre.